With the continued growth of our shows in 2023 and our costs increasing we've had to increase our vendor prices per table. We'll once again host our shows using all THREE Salons in 2024. We will have access to 12,000 sq.ft. plus utilizing all available space in the foyer and hallway.
Our shows are held at the following location:
Stoney Creek Hotel & Conference Center
200 W Albany St.
Broken Arrow, OK 74012
We will be hosting 5 shows in 2024 with a MAXIMUM capacity of 215 tables, on the following dates:
• March 16th - As of November 21st, 2023, we're currently at 125 tables / 30 vendors - 90 tables available
• May 11th - 215 tables / 0 vendors - 215 tables available
• July 20th - 215 tables / 0 vendors - 215 tables available
• September 21st - 215 tables / 0 vendors - 215 tables available
• November 23rd (FINALE SHOW) - 215 tables / 0 vendors - 215 tables available
We please ask that ALL vendors adhere to the following rules below, you may also download a copy for your refernce using the following link:
DOWNLOAD the Vendor Information
RESERVATIONS
• Tables can be reserved at any show, meeting or by email at info@t-townwheelers.com.
• DO NOT make or send your reservation without a form. Forms are available at our shows, meetings or online at the bottom of this page.
• ALL VENDORS must fill out their own form.
• We will confirm via email any reservations we receive.
DOWNLOAD the Vendor Reservations Form
RATES
• Tables are 6’ x 2’ and are provided - (NO OUTSIDE) tables per the hotel.
• $30 per table
• $25 per table (T-Town Wheeler's Members)
PAYMENTS / CANCELLATIONS / REFUNDS
• ALL payments must be PAID TO the T-Town Wheeler's Treasurer, by CASH, CHECK, USPS MONEY ORDER.
If the Treasurer isn’t available another officer can accept your payment.
• ALL tables MUST be PAID for 30 days prior to the show. NO PAYMENT! NO TABLES!
• Payment due dates:
• March 16th - DUE by February 16th
• May 11th - DUE by April 11th
• July 20th - DUE by June 20th
• September 21st - DUE by August 21st
• November 23rd - DUE by October 23rd
• Any T-Town Wheeler’s vouchers must accompany your vendor form along with your payment.
• Please make your check or money order payable to the T-Town Wheeler's
• Please mail ALL payments to the T-Town Wheeler's PO Box:
T-Town Wheeler's
PMB 133
8703-R North Owasso Expressway
Owasso, Oklahoma 74055
• If you cancel your tables 14 days or more prior to the show date we’ll issue a 100% REFUND.
• Cancellations 13 days or less is NO REFUNDS - NO EXCEPTIONS!!!.
• Cancelled tables are returned to the T-Town Wheeler’s inventory - you cannot give your tables away to anyone of your choosing.
The T-Town Wheeler’s can resell the cancelled tables at our discretion.
TABLES / VENDOR SPACE
• NO making or building tables of any sort.
• Table covers and chairs are provided.
• You may use peg displays/shelving or any sort of display as long as it doesn’t obstruct the flow of traffic or encroach into any
neighboring vendor..
• One 6’ table is equal to 12 sq. ft, of space you will need two tables to accommodate your items that you normally put on one 8’ table.
This will actually give you more space than one 8’ table.
• Please use the conversion chart to determine how many tables you may need.
SETUP / HOURS OF OPERATION / TEARDOWN
• Our shows operate from 8:00am to 3:00pm.
• Vendor setup is from 5:00am - 7:45am.
• You may unload at the north or south entrance at the curb - please move your vehicle to the outer portions of the parking lot.
• Tables not setup by 7:45am are subject to be resold to adjacent vendors.
• Doors open at 8:00am for early bird access for T-Town Wheeler's Members (Entry by ID badge ONLY).
• Doors open at 9:00am to the General Public.
• Teardown/packing WILL NOT START until 3:00pm UNLESS you completely sell out.
MISCELLANEOUS
• ALL vendors/vendor helpers WILL BE REQUIRED to wear vendor IDs (provided by the T-Town Wheeler's). We have many vendors
who travel outside the local area who may or may not know other vendors. If you or your helpers need IDs please check in at the front.
• We ask that selling between vendors start at 8:00am, vendors may hold your items at their discretion for you to purchase after 8:00am.
• This is a diecast show, anything diecast is allowed of any scale or any brand.
• If you damage/break any tables, chairs or any property, you will be held responsible for those damaged items.
• Do NOT leave trash in your space, please use trash cans or the dumpster outside.
• If you use the hotel luggage carts, THEY MUST BE RETURNED to the hotel lobby IMMEDIATELY after use.
• The T-Town Wheeler’s is NOT responsible for ANY theft, damage, or loss of merchandise. Additionally, we cannot be held responsible
for items left in the building after the show.
• When you choose to rent tables with us, you are agreeing to the above rules. Failure to abide to any of them will result in a warning
and any future violations YOU WILL BE asked to leave and BANNED from any future shows.
VENDOR CONDUCT
• In the best interest of our attendees, we strive to maintain a casual, family friendly, and enjoyable show environment that is
free from aggressive or threatening behavior by vendors.
• Vendors are NOT permitted to hand out fliers/cards/advertisements outside of their space, or otherwise harass attendees in any
way in order to make a sale or otherwise draw attention to their merchandise. You may be asked to leave if you engage in such
behavior, without a refund of any monies paid.
• Vendors are expected to behave in a polite and courteous manner.
• Anyone who behaves in a manner that is inappropriate, appears to be intoxicated, threatening or violent, or otherwise contrary to
polite and civil conduct, WILL BE asked to leave the premises permanently.
HOTEL ROOMS
• We have a block of rooms as a discounted rates at the Stoney Creek Hotel for Friday/Saturday nights.
• $105.00 + tax per night - Please contact us for booking information.
• To ensure you receive the discounted rate, please book your room ASAP! The booking link closes 30 DAYS BEFORE the show.
• Booking after the cutoff deadline could result in paying the regular night rate.
Visit the Stoney Creek Hotel
OUTDOOR CAR SHOW
MORE INFO COMING SOON!!!
Please contact us for more information
FOOD TRUCK VENDORS
MORE INFO COMING SOON
Please contact us for more information
For any questions, concerns, comments or suggestions please contact a T-Town Wheeler’s Officer
For more information please check the T-Town Wheeler’s Facebook page, website or email us:
Contact T-Town Wheelers
Email: info@t-townwheelers.com